Accounting Technician II-Trust Fund Accountant
Company: North Texas State Hospital - Wichita Falls Campus
Location: Wichita Falls
Posted on: May 27, 2023
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Job Description:
Accounting Technician II-Trust Fund Accountant
Come work in an environment where we truly value and respect those
we serve and believe in the mission that all people can achieve a
higher level of wellness and independence.
The state supported living centers serve people with intellectual
and developmental disabilities who are medically fragile or who
have behavioral problems. The centers provide campus-based direct
services and supports at 13 centers located throughout the
state.
The state of Texas offers many to employees. HHSC is a qualifying
organization for the , which forgives the remaining balance on
college student Direct Loans after making 120 qualifying monthly
payments. We also offer , a lifetime monthly as well as under the
Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a
career that is filled with purpose, this is the job for you!
The Accounting Technician II reports directly to the Financial
Officer at the facility (state hospital or state-supported living
center) and provides administrative and financial support services.
The Accounting Technician II routinely performs highly complex
(senior-level) technical accounting support work for the financial
office in areas of bookkeeping and financial activities (such as,
handling all processing in the trust fund system, pro-card
coordination, deposits, travel coordination, paymaster tasks
(non-regional office), review and audit cash, voucher prep/scanning
(regional office only), deposit and reconciliation reports for
Accountant IV at RBMO, and backup cashier as needed).
The Accounting Technician II has a working knowledge of the HHSC
rules and facility policies and procedures, demonstrates the
ability to communicate clearly both orally and in writing and
provides training as needed to other employees. Completion of job
duties requires working under limited supervision with considerable
latitude for the use of initiative and independent judgement and
provides excellent customer service to all consumers.
Essential Job Functions:
- Attends work on a regular and predictable schedule in accordance
with agency leave policy and performs other duties as assigned.
- Responsible for processing deposits (call in and entry to CAPPS
financials) from the daily receipts and bank deposits for all cash
and checks received by the facility.
- Codes, posts, and balances financial accounting documents and
records in the Client Trust Fund system. Review and determine
available funds in the CTF system and adjust cash accordingly.
Review trust fund (client and benefit funds) for appropriateness of
items to be purchased and the availability of funds in the
individuals trust fund accounts. Posting of receipts and
disbursements into the CTF system. Prepare deceased clients
documentation for correspondence with guardians, family, and legal
reps for final disbursement of funds. Maintenance of client records
to reflect client moves, discharges, and transfers. Disbursement of
discharged client account balances.
- Serves as the Procurement Card Coordinator who is the liaison
between the agency PCS Procurement Card Administrator, Accountant V
RBMO, hospital cardholders, and managers. Reconciles account
statements from the procurement card statement to purchases made
within the billing cycle per the departmental procurement logs.
Provides procard usage reports as requested by the agency
Procurement Card Administrator. Assigns budget coding to purchases
and provides entry to RBMO to enter into CAPPs Financials.
- Provides various accounting audits as required by policy and
procedure. Audits include daily audit of cashiers receipts to daily
bank deposit to verify amounts and correct bank account detail,
monthly count and balance of petty cash and petty cash from the
canteen (if available on campus), quarterly audits of unused checks
for trust fund, benefit fund and revolving fund, unclaimed employee
payroll warrants and unused cashier receipts. Researches and
reconciles discrepancies in accounts, bank statements and CTF
system.
- Travel coordinator for the facility, which includes all tasks
associated with employee travel. This includes airline
reservations, hotel reservations, rent a car arrangements, travel
card processing, and reconciling travel forms. Scan and send travel
details to State office accounting for processing in CAPPs
financials.
- Assists RBMO Accountant I on employee payroll processes and
questions for the facility employees and contractors.
- Preps payment, cash, journals, and related vouchers for
submission to State office accounting. These documents will be
either scanned or mailed to SOA (Regional office task only). Prep
and scan all deposit, bank information and reports to submit to
RBMO Accountant IV for reconciliation (both regional and
non-regional tasks).
- Assists with getting invoices approved prior to entry and
payment. Tracks invoices to ensure payments have been processed
against them. Invoices are tracked in an Access database.
- Other duties as assigned include but are not limited to
administration, cashiers, and fiscal services. Provides training on
tasks to new employees in the same role. Participate and/or serve
in a supporting role to meet the agencys obligation for disaster
response and/or recovery or Continuity of Operations (COOP)
activation. Such participation may require an alternate shift
pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of generally accepted accounting principles and
procedures affecting the maintenance of accounting records and
automated accounting systems.
Ability to apply accounting theory to transactions and internal
control procedures.
Knowledge of accounts payable and reconciliation.
Skill in using a personal computer.
Skill in using Microsoft applications to include proficiency in
Excel, Word, and Outlook.
Knowledge of CAPPs Financials/HHSAS Peoplesoft preferred.
Ability to prepare and maintain records, files, and reports; and to
train other employees.
Registration or Licensure Requirements:
Valid Texas drivers license or ability to obtain it no later than
90 days after hire date, is preferred OR required. Applicants with
an out-of-state drivers license must provide an original certified
driving record from the state of driving licensure. Eligible
driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria:
1. Experience in accounting and financial operations.
2. Experience with a computerized accounting or bookkeeping
system.
3. Two years experience in accounts payable or reconciliation is
preferred.
4. Knowledge of local, state, and federal laws and regulations
relevant to financial operations of a public entity is
preferred.
5. Experience with accounting and bookkeeping principles.
6. Graduation from a standard senior high school, supplemented by
college coursework in accounting, is generally preferred.
Experience and education may be substituted for one another.
Additional Information:
Applicants must pass a fingerprint criminal background check,
pre-employment drug screen, and registry checks including the
Client Abuse/Neglect Reporting System (CANRS), Nurse Aide,
Medication Aide and Employee Misconduct and HHS OIG List of
Excluded Individuals/Entities. Males between the ages of 18 25 must
be registered with the Selective Service.
All State Supported Living Center employees are subject to Random
drug testing.
Flexibility in work hours may be required for this position. The
position may be required to work overtime and/or extended hours.
Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered
for employment at a state-operated facility.
All new hire candidates will be required to receive COVID-19
medical screening (nasal test) as part of the due diligence
process.
COVID-19 Precaution(s):
Personal protective equipment required and provided
Temperature screenings
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place
Vaccines available for employees
Requisition ID: 565504
MOS Code:
There are no Military occupations that relate to the initial
selection criteria and registration or licensure requirements for
this position.
All active duty military, reservists, guardsmen, and veterans are
encouraged to apply if qualified to fill this position. For more
information see the Texas State Auditors Military Crosswalk at
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
HHS agencies use E-Verify. You must bring your I-9 documentation
with you on your first day of work.
- Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS
agencies will provide reasonable accommodation during the hiring
and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact
the HHS Employee Service Center at 1-888-894-4747. If you are
contacted for an interview and need accommodation to participate in
the interview process, please notify the person scheduling the
interview.
Keywords: North Texas State Hospital - Wichita Falls Campus, Wichita Falls , Accounting Technician II-Trust Fund Accountant, Accounting, Auditing , Wichita Falls, Texas
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