Receptionist
Company: Jamison Professional Services, Inc.
Location: Altus
Posted on: April 24, 2024
|
|
Job Description:
Jamison Professional Services, Inc. ( Jamison ) is currently
seeking a qualified and motivated candidate for the position of
Administrative/Receptionist. Only resumes with references will be
taken into consideration. Job Title: Administrative/Receptionist -
Altus AFB, OK DESCRIPTION OF SERVICES: Employee shall provide
administrative oversight at the customer service/front desk.
Employee will serve as the initial point of contact and shall
provide general administrative duties, to include answering phones,
taking messages, assisting customers with faxing approved material,
responding to email messages and other virtual inquiries. Employee
shall provide effective, efficient, and immediate transactional
service to customers who seek assistance. The employee shall meet
and greet customers upon entry ensuring all are logged into AFFIRST
and administered the Statement of Understanding (SOU) and/or
Personal Readiness Inventory (PRI) to assess customer needs and
appropriately refer them to staff members for immediate one-on-one
consultation or by appointment for further consultation. The
employee will perform administrative tasks to include printing,
copying/collating, folding, stapling and envelope
addressing/mailing. The employee shall assist the staff in
providing a full range of services to include transition
assistance, employment assistance, relocation, financial, family
life, special needs family members, voting assistance, volunteer
resources, and personal and family readiness to authorized patrons
seeking assistance. The employee will maintain knowledge of and
connection with on and off-base helping agencies and resources for
customer referral. REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND
ABILITIES: 2 Work-Related References Required. References cannot be
from family members or friends.A minimum of 6 college credit hours
in social work or social services is highly desirable: or a minimum
of one-year experience working in a helping service agency
environment.Competent on all Microsoft Office products and the use
of Canva or other commercial site for creating marketing materials
required.Exceptional interpersonal and communication
skills.Employee must comply with reasonable dress and grooming
standards based on comfort, productivity, health, and
safety.Employee attire must be in good repair, and should not be
considered offensive, disruptive, or unsafe.Employee must have a
basic understanding of military protocol, support group
organizations, understanding of family systems in a military
setting, and possess the ability to communicate and work
effectively with a diverse population.Employee must have a good
record of and maintain at a minimum, satisfactory punctuality rate
and attendance record. JOB DUTIES AND RESPONSIBILITIES:Employee
serve as the initial point of contact and shall provide general
administrative duties, to include answering phones, taking
messages, assisting customers with faxing approved material,
responding to email messages and other virtual inquiries.Employee
will provide effective, efficient, and immediate transactional
service to customers who seek assistance.Meet and greet customers
upon entry ensuring all are logged into AFFIRST and administered
the Statement of Understanding (SOU) and/or Personal Readiness
Inventory (PRI) to assess customer needs and appropriately refer
them to staff members for immediate one-on-one consultation or by
appointment for further consultation.Perform administrative tasks
to include printing, copying/collating, folding, stapling and
envelope addressing/mailing.Assist the staff in providing a full
range of services to include transition assistance, employment
assistance, relocation, financial, family life, special needs
family members, voting assistance, volunteer resources, and
personal and family readiness to authorized patrons seeking
assistance.Maintain knowledge of and connection with on and
off-base helping agencies and resources for customer
referral.Manage all resources within the front office, lobby, and
common areas, ensuring up to date materials are available for
customer self-help and referral in support of all programs and
base/community services and special events.Ensure all
printers/copiers are supplied with paper and toner, notifying
appropriate staff when more supplies are required.Competent on all
Microsoft Office products and the use of Canva or other commercial
site for creating marketing materials supporting program
areas.Compose a monthly workshop calendar and a classroom usage
calendar and will ensure coordination with all staff for both
products.Receive desk-side training in Air Force Family Integrated
Results and Statistical Tracking (AFFIRST) Data Management for
gathering demographic customer profiles, tracking service delivery
transactions, compiling report data, and providing results
management information on the effectiveness of services to
individuals. This training will be provided within one week of
receiving network access.Provide administrative support to the
Altus AFB Transition Assistance Program (TAP) team; data input,
gathering/producing materials for workshops and other
administrative tasks related to databases specifically utilized in
TAP. Desk-side training on databases will occur after it is deemed
the employee has a solid general understanding of the overall scope
of the services.Employee will be responsible for general
housekeeping in all common areas and classrooms within the
department as well as maintaining the marketing tables in the
common area of the building. Areas should have a professional
appearance. Employee shall attend and record weekly staff meetings.
Meeting notes will be completed and provided to the appropriate
staff member within 2 working days after staff meeting for
dissemination to personnel.HOURS OF OPERATIONMonday through Friday,
0730-1630. Lunch breaks will be for one hour and must be taken
between the hours of 1100-1300; overtime will not be
required.PRIMARY PLACE OF PERFORMANCE: Altus Airforce Base, OK
73523TRAVEL: TBDClearance Level Required: Must be able to pass a
Federal Background check.JAMISON CORPORATE OVERVIEW:Jamison
Professional Services, Inc. (Jamison) is a Service-Disabled,
Veteran-Owned Small Business (SDVOSB), certified Minority Business
Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We
specialize in providing professional management, administrative,
healthcare, court reporters and transcriptionist experts, and
document/ record and telehealth operational support solutions to
U.S. Government, State, and commercial clients. Jamison is a
nationwide professional staff augmentation company, that helps
commercial clients and government agencies expand their talent
acquisition reach by sourcing, assessing, developing, and managing
the talent that enables them to be successful.Jamison offers a wide
range of employment opportunities in the commercial and government
sectors. We seek employees who share our values of service
excellence, integrity, and professionalism.Jamison affords equal
employment opportunity to all individuals, regardless of race,
creed, color, religion, gender, national origin, ancestry, age,
marital status, veteran status, disability, medical condition,
gender identity, or sexual orientation. Our employees, as well as
applicants and others with whom we do business, will not be
subjected to sexual, racial, religious, ethnic, or any other form
of unlawful harassment and/or discrimination. In addition, Jamison
adheres to the equal employment opportunity requirements of all
states and localities in which it does business.Jamison's
commitment to equal opportunity is applied through every aspect of
the employment relationship, including, but not limited to,
recruitment, selection, placement, training, compensation,
promotion, transfer, termination, and all other matters of
employment.Applicants may be required to successfully complete an
online assessment to determine qualifications for positions
requiring specific skills.All applications must be submitted
through our application system at:
Keywords: Jamison Professional Services, Inc., Wichita Falls , Receptionist, Administration, Clerical , Altus, Texas
Click
here to apply!
|