CPS Contract Tech III
Company: North Texas State Hospital - Wichita Falls Campus
Location: Wichita Falls
Posted on: June 13, 2022
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Job Description:
This position performs highly complex (senior-level) contract
assistance and review work. Work involves preparing and reviewing
contract material for program signatures, preparing and
disseminating regular financial statements. The position is also
responsible for review and maintenance of contract file
information, and reviews and/or verifies contract data in the
Information Management Protecting Adults and Children in Texas
(IMPACT) system. Works under general supervision, with moderate
latitude for the use of initiative and independent judgment.
This position demonstrates professionalism, confidentiality,
teamwork, and clear communication. Interacts routinely with various
levels of DFPS staff, particularly Child Protective Services, as
well as contracted providers and the general public.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance
with agency leave policy and performs other duties as assigned.
Provides contract assistance to contracting agency staff on
eligibility, policy, and documentation processes. Tracks,
organizes, and maintains documents for Residential Child-Care
Providers (RCCP) eMAC records related to residential contracts.
Update spreadsheets and other information as necessary on
SharePoint to accurately reflect the status of contract
activities.
Manages distribution and tracking of provider financial statements
to a portion of RCC contractors to verify that contract data meets
legal and fiscal requirements .
Provides intermediate-level technical assistance to contractors,
contract applicants, DFPS staff, and staff of other state agencies
others on policies, procedures, rules, regulations, standards
and/or requirements. Communicates effectively to address issues and
resolve problems or complaints. Researches inquiries in accordance
with contract expectations, program policies and procedures.
Provides technical assistance in the development, preparation, and
routing of contracts and amendments to ensure correctness and
adherence to procedural requirements. Edits procedural guides and
other documents to ensure processes are revised and updated.
Updates residential contractor contact information, maintains and
reviews contract file information, scans and uploads documentation
into the appropriate contract management database.
Supports quality assurance and performance measure tracking and
reporting processes, and assists with contract monitoring as
needed.
Provides support to other team members to ensure continuity of
business practices, including managing and distributing information
to contractors from the community mailbox, assisting with eMACs,
preparing and shipping archived documents, ordering supplies, and
serves as back up to colleagues. Performs other duties as assigned,
including special projects.
Knowledge Skills Abilities:
Knowledge of DFPS policies and procedures, especially purchased
client services and knowledge of Child Protective Services program,
is preferred.
Knowledge of or ability to learn to research, enter and maintain
data in the IMPACT (client and contracting) system.
Knowledge of office practices and administrative procedures, and of
contract management policies and procedures.
Skilled at establishing and maintaining productive working
relationships, both internally and externally, with emphasis on
customer service.
Skills in communicating effectively, both orally and in
writing.
Ability to operate a personal computer and use various software
applications (MS Outlook, Word, Excel, Access).
Ability to collect, analyze, and interpret technical information;
to make arithmetical computations and tabulations; to identify
problems and plan corrective actions; to prepare and submit
reports; to derive information from observations and interviews; to
understand and follow instructions; to gather specific data from
documentation systems; to communicate effectively; and to provide
guidance to others. Ability to set priorities and work
independently without close supervision.
Registration or Licensure Requirements:
Certified Texas Contract Manager (CTCM) certification is required
between 12 and 18 months of hire.
Initial Selection Criteria:
Graduation from high school or equivalent. Three years full-time
experience in the following: Department of Family & Protective
Services, social services, administrative support, budgeting,
accounting, or client services contracting environment. Experience
working on a personal computer, utilizing various software packages
(such as Word, Excel, Access, Outlook).
Experience working with contracts or CPS preferred.
Additional Information:
***This position can be housed in any office statewide. Office
location will be based on selected applicant.***
Interview Requirements: Any candidate who is called to an agency
for an interview must notify the interviewing agency in writing of
any reasonable accommodation needed prior to the date of the
interview.
MOS Code:
There may be no military occupation(s) that relate to the initial
selection criteria and registration or licensure requirements for
this position. All active duty military, reservists, guardsmen, and
veterans are encouraged to apply if qualified to fill this
position. For more information, see the Texas State Auditor's
Military Crosswalk .
HHS agencies use E-Verify. You must bring your I-9 documentation
with you on your first day of work.
- Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS
agencies will provide reasonable accommodation during the hiring
and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact
the HHS Employee Service Center at 1-888-894-4747. If you are
contacted for an interview and need accommodation to participate in
the interview process, please notify the person scheduling the
interview.
Keywords: North Texas State Hospital - Wichita Falls Campus, Wichita Falls , CPS Contract Tech III, Other , Wichita Falls, Texas
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